Bring Your Own Device (BYOD) at UNIS Hanoi

High School BYOD Rationale

An important part of the Mission of UNIS Hanoi is “to encourage students to be independent, lifelong learners.” If students do not have the opportunity to manage and administer their own computer while students at UNIS Hanoi, we will not be preparing them to be independent when they leave.

Bring Your Own Device (BYOD) refers to a trend of employees bringing their own devices into the workplace. Variations of this idea have developed over the past decade, and over the years many leading schools have decided to implement 1:1 BYOD programmes.

BYOD programmes allow students to make choices about which device to use and how to use it to meet situational learning needs: to choose applications for completing assignments; to organize resources and to collaborate on projects and presentations. This decision-making is an important aspect of building independent, lifelong learners.

The skills involved in managing personal technology are critical for navigating the modern world, both in school and beyond. According to BYOD: A Global Perspective, 89% of companies around the world enable BYOD in some form. They are doing so because of benefits in “increased productivity, employee satisfaction, and lower costs.” This push towards BYOD is particularly prominent in the United States, Middle East, Latin America, and Asia. Simply put, workers find it easier to use devices that they prefer rather than conform to the choices made by IT departments.

Among other international schools with 1:1 programmes, UNIS Hanoi is one of a handful that currently purchase Windows devices for students. Within the 22 schools of the International Research Collaborative (IRC), 11 have strong BYOD programmes and most of the others provide school-owned Macs. Between these two options, BYOD is preferable for High School students because it fosters independence, is less dependent on the product decisions of an outside company, and prepares students for technology use in college and beyond.

According to the IRC survey from 2016-2017, 92% of the students at UNIS Hanoi have access to at least one laptop computer while at home. We will train students how to use their own devices to enhance their learning at school in addition to home use.

Expectations:

  • All laptops need to be enrolled, antivirus and the school app store must be installed. Students are limited to one enrolled laptop at a time, if they wish to change laptops they need to enroll the replacement laptop.

  • To protect all devices and the performance of the school network, Sophos Antivirus must be installed and kept running.

  • Devices must arrive at school with a full charge. Cords and connectors should be brought, just in case. We recommend buying two chargers when choosing a laptop.

  • Size and weight of the laptop should be considered as students move a lot with their laptops and books. We recommend less than 4 pounds.

  • All families will be asked to agree to the Responsible Use Policy during the first week of school.

  • Damaged laptops are to be repaired in under two weeks. HDMI and USB ports should be in working condition.

  • Primary School students are asked NOT to bring personal digital devices to school at this time.

Which Operating Systems may be installed?

English versions of Mac OS and Windows 10 may be installed. They must be current versions (released within the last 18 months) and kept up to date with software and security patches. Refer to our BYOD Guidelines for more information.

Which laptops are acceptable/approved?

The UNIS BYOD Guidelines document outlines the minimum specifications and recommended specifications for laptops.

What Software does UNIS Require?

UNIS is a G-Suite school, students will use web applications such as Gmail, Google Docs and Google Calendar. All BYOD laptops must have an up to date version of Google Chrome installed. The following applications should be installed to avoid doing so during class time:

UNIS provides a software installation “app store” for students which includes all course specific applications. Students will receive instructions on how to set up the app store after enrollment.

We also recommend considering a location tracking app such as prey project if you want to be able to find a laptop that has been lost.

Who is responsible for purchasing educational software on these devices?

 

Student accounts to cloud based instructional applications such as Gmail, Google Drive and Powerschool learning are provided by the school. If a class requires software such as Microsoft Office or Adobe Creative suite, it will also be supplied by the school. UNIS offers and requires Sophos Antivirus.

Who is responsible for the maintenance and updates of these devices?

The Tech Office will support English operating systems as long as they are current with patches and updates. Windows 10 and Mac OS are supported as long as the operating system version is current (released within the last 18 months). Hardware repairs services are not provided by the school, families must ensure that laptops are repaired promptly. Loaner laptops will be provided for up to two weeks.

What if a laptop is forgotten or becomes broken?

Loaner laptops are available in the tech office. If a student has simply forgotten their device at home, a school laptop may be borrowed for that day. If there is a hardware problem, the student can borrow a school laptop for up to two weeks.

Do families need to purchase insurance for these devices?

We recommend purchasing extended warranties for PCs if available or Apple Care for Macs. These warranties provide protection in the case of manufacturing failures. These programs do not cover acts of god, fire, theft or accidental damage. We recommend looking into your home insurance and credit card options as they may offer this type of coverage.

How do students save and share their digital school work?

The school provides access to Google Drive and we recommend that Google Drive File Stream be installed on all laptops. This ensures that data is backed up and protected in the event of hard drive damage or laptop loss. UNIS backs up the content of Google drive, further protecting against accidental file deletion. Backups of data not stored in Google Drive is the responsibility of the student.

What are the guidelines for responsible use of these devices?

We have a Responsible Use Agreement and expect that students follow it both on campus and off campus. Students are expected to both respect and protect themselves, others, intellectual property, and school systems.

What are the rules about monitoring student laptops?

We keep a log of internet activity on Campus and block websites based on grade level policies. Logs are kept for security threats and blocked applications, extensive logs of student browsing habits are not recorded. The antivirus software on student devices logs events of malware or blocked websites, it does not monitor browsing habits.

What are the rules about games?

As part of our Responsible Use Agreement, students agree to the following while at school:

 

“I will respect my classmates and teachers by only engaging in appropriate activity during class time (for example, no social media, gaming, chatting, etc)... While on campus I will use the school network and systems in a responsible and educationally appropriate manner.”

 

While at home, students are expected to follow their family guidelines regarding gaming and device usage. Common Sense Media provides sample contracts for ES, MS and HS students, as well as a template for families to create their own.

 

 

How do we ensure students remain “cybersafe” in and out of the classroom?

We provide the application Sophos as a base level of antivirus, in addition to YouTube Safe Search and web filtering protection. These systems are not perfect, so it is important that families are actively support the principle of our Responsible Use Agreement at home as well as in school. We support students with a D-12 Digital Citizenship curriculum, and support parents through a variety of morning workshops and online resources.

How does Enrollment of Laptops work?

All laptops go through an enrollment procedure for security reasons and to get setup with the school provided antivirus and app store software. In order for students to use their devices successfully in classes, we must ensure that they are free of viruses, spyware, and other forms of malware.

Students can enroll their laptop using the enrollment link (to be added before June 2018). Once enrolled, an email will be sent with instructions.

  • United Nations International School of Hanoi
  • G9 Ciputra
  • Tay Ho
  • Hanoi, Vietnam
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